How to set up a Vendor

Action needed:  

1.    Click on Vendors

And then click the 

button

2.  Fill in the new vendor name and click on Create New (this popup is used in any field where a new vendor is needed)

3.  Fill in the details under General Information.  The name is the only required field. 

4.    The Accounting tab will be used to set the default settings for the Account Treatment - Invoice screen.  

 The Vendor Flags and Coding Instructions will be shown for quick reference.

Extraction Granularity

   Totals Only - One line will be added with the total on the invoice to link to the COA.

   Line items - chosen when you want every line on the invoice to display so you can choose different COA for each of them

Contact in ERP

    Link to the name in your accounting package

Vendor Chart of Account

    The default COA can be set here for the total amount on the invoice

Vendor VAT Treatment

     The default VAT to be used on the invoice

Coding complexity

    Simple - Easy and straightforward

    Complex - Depends on what was bought with this specific invoice.  It can change every time.

Coding Instructions

    Space to make notes on the complexity of this vendor's account.

5.  Under Payment Beneficiary you can add the vendor's banking details.  This is then used when settlements are set up for payments

   
Click on Add New to fill in their details. This popup changes depending on your choice of currency in which the vendor will be paid in.

6.  The Settlements tab is used to set the default accounts to use for payments

Settlement Method

    Default method to settle by

        Automatic Debit

This is used for monthly debit orders in your bank accounts.  This can be used to filter these payments under Automatic Debits: Reconciliation Required on the dashboard

        Paid Through Arua

This is used if payments are to be set up in Arua for approval and payment.  This can be used to filter these payments under Paid Through Arua: Treatment Required on the dashboard

        Paid Manually

This is used when a vendor is paid by any other means or account not linked to Arua.  This can be used to filter these payments under Paid Manually: Treatment Required on the dashboard

        Chart of Accounts

This is used when an account is added to a COA loan account and not paid out.  This can be used to filter these payments under Chart of Accounts: Treatment Required on the dashboard

When Paying Through Arua

    Pay using account

Here you choose the default account you will be paying this vendor out of.

    Pay to

You can choose the payment details that were added under the Payment Beneficiary tab for the vendor as default to be used on settlements

    Payment Reference

            Not available yet

When Settling with Chart of Accounts

Settle by

Not available yet